The termination of the u:account leads to changes in the user rights (normally their withdrawal) in connection with the u:account. This applies to students after the finalisation of their degree programme and to members of staff with the termination of employment.

Please also note article V of the u:account usage rules (Denial of permitted use). 

Termination of the u:account for students

If your u:account has expired and you are already registered for a new degree programme, try to reactivate your account via the following web interface:

In all other cases (e.g. no further degree programmes, forgotten password, etc.), please turn to the ZID Helpdesk.

Termination of the u:account for staff

You can find the current status of employment of university staff in u:find.

The actual termination of your u:account depends on your past status of employment at the University of Vienna. Only user rights of former academic university staff who left for retirement are no longer subject to the termination process.

All other university staff will receive an e-mail 29 days after the termination of employment. This e-mail contains information about the conversion of the u:account for staff. From this moment, you can no longer access services that are essential prerequisites for working at the University of Vienna. You can find an overview of all important services that are no longer available/only available in a restricted way to the respective user groups after the receipt of this e-mail in the following table:

Non-academic staff

Applies to all types of termination of employment including retirements

ServiceAccess/usageServiceAccess/usage
E-Mail1 month full usage;

then forwarding to external address/out-of-office for 1 year
Access to my-u:account7 years
MoodleAccess dependent on assigned course, no blocking as long as u:account availableChange of password7 years
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed softwareSoftware needs to be uninstalled
Access to Fileservices1 monthSet up and extend accounts for external persons
Termination of existing approved accounts for external persons after 28 days, if no transfer happens
Access to salary statement7 yearsAccess to licensed e-resources (e. g. library databases)More information on the u:access page of the Vienna University Library

Academic staff

Applies to termination of employment excluding retirements

ServiceAccess/usageServiceAccess/usage
E-Mail3 years full usage

then forwarding to external address/out-of-office for 1 year
Access to my-u:account7 years
MoodleAccess dependent on assigned course, no blocking as long as u:account availableChange of password7 years
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed softwareSoftware needs to be uninstalled
Access to Fileservices3 yearsSet up and extend accounts for external persons Termination of existing approved accounts for external persons after 28 days, if no transfer happens
Access to salary statement7 yearsAccess to licensed e-resources (e. g. library databases)More information on the u:access page of the Vienna University Library

Retired academic staff

Applies to retired academic staff or emeriti

ServiceAccess/usageServiceAccess/usage
E-MailAccess to my-u:account
MoodleChange of password
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed softwareRetired academic staff
Software needs to be uninstalled, commercial licenses orderable via institute
Emeriti *
Software needs to be uninstalled, commercial licenses orderable via institute
Access to FileservicesSet up and extend accounts for external persons Retired academic staff
But: no prior termination of existing approved accounts for external persons
Emeriti
No prior termination of existing approved accounts for external persons
Access to salary statementAccess to licensed e-resources (e. g. library databases)

* Continuing usage of the software is still possible for contractually agreed tasks for the University of Vienna to the extent stipulated in the respective software agreement.

University lecturers

These are e. g. persons employed during the course of a year, tutors with block teaching courses.

ServiceAccess/usageServiceAccess/usage
E-Mail3 years full usage;

then forwarding to external address/out-of-office for 1 year
Access to my-u:account7 years
MoodleAccess dependent on assigned course, no blocking as long as u:account availableChange of password7 years
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed softwareSoftware needs to be uninstalled
Access to Fileservices3 yearsSet up and extend accounts for external persons
Termination of existing approved accounts for external persons after 28 days, if no transfer happens
Access to salary statement7 yearsAccess to licensed e-resources (e. g. library databases)

Usage during course semester and the following semester including lecture free time before and after

You can find more information on the u:access page of the Vienna University Library

Teachers of educational colleges and other external institutions

ServiceAccess/usageServiceAccess/usage
E-Mail1 month full usage

then forwarding to external address/out-of-office for 1 year
Access to my-u:account1 year
Moodle1 yearChange of password1 year
u:spaceAccess dependent on assigned course/exam; at least 7 yearsUsage of licensed softwareCommercial licenses orderable via institute
Access to Fileservices1 monthSet up and extend accounts for external persons
Access to salary statementAccess to licensed e-resources (e. g. library databases)Usage during course semester and the following semester including lecture free time before and after

You can find more information on the u:access page of the Vienna University Library

Research Fellows

These are: Professorial Fellows, Senior Research Fellows and Research Fellows

Service Access/usageServiceAccess/usage
E-Mail1 month full usage

then forwarding to external address/out-of-office for 1 year
Access to my-u:account1 year
Moodle1 yearChange of password1 year
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed software

Professorial und Senior Research Fellows: Software needs to be uninstalled

Research Fellows: Commercial software licenses requested through the institute have to be returned

Access to Fileservices1 monthSet up and extend accounts for external personsTermination of existing approved accounts for external persons after 28 days, if no transfer happens
Access to salary statementAccess to licensed e-resources (e. g. library databases)Limited to a date set by the head of department, extension possible

You can find more information on the u:access page of the Vienna University Library

Habilitated staff

Prerequisite: Activity as private associate professor

ServiceAccess/usageServiceAccess/usage
E-MailAccess to my-u:account
MoodleChange of password
u:spaceAccess dependent on assigned course/exam;
at least 7 years
Usage of licensed softwareCommercial licenses orderable via institute
Access to FileservicesSet up and extend accounts for external personsBut: No prior termination of existing assigned accounts for external persons
Access to salary statementAccess to licensed e-resources (e. g. library databases)

Termination of the u:account for external persons

u:accounts for external persons have to be set up with a specific termination date. By this date, the account will be deactivated completely. 

In the case of accounts that are valid for longer than three months, an e-mail will be sent to the persons responsible two weeks before termination of the u:account to inform them about the possibility of extending their user rights. The same applies to accounts advocated by institutions. 

u:accounts for external persons whose responsible advocate leaves the staff will be subject to the termination process ahead of schedule, even if the nominal validity of their account is still given.

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