u:ai Terms of Use

  • Last modified on: 10.09.2024
  • Approved by: Ulf Busch
  • Responsible for the content: Markus Ankner
  • Editing and design: IT Communications & Marketing

Introduction

The u:ai service is an application that can be used via the web browser. It enables employees of the University of Vienna to interact with current versions of the LLM(1) ChatGPT from OpenAI(2) in the form of text chats. OpenAI only provides the LLM(1) in this context. No data is processed by OpenAI(2) .

The service is operated by ACOmarket under the name Academic AI on an Azure tenant from Microsoft(3) licensed by ACOmarket. The University of Vienna licences the service and enables access via single sign-on (SSO for short).

The hosted GPTs are intended to support employees of the University of Vienna as follows:

  • Support for research activities through:

    • linguistic and writing support to translate foreign-language texts in good quality
    • preparing concepts in a short period of time
    • data analysis, in particular recognising patterns in large amounts of data
    • literature research, in particular to identify and summarise relevant studies, and
    • promoting innovation either directly as the basis for further AI applications or as an ‘intelligent sparring partner’ for developing and testing new hypotheses.

  • Support for teaching activities through:

    • preparation of teaching content
    • support in the preparation of learning materials, presentations, multiple-choice tests,...

  • Support for administrative activities through:

    • automated creation of templates for documents, forms, e-mails, FAQs,...
    • linguistic and writing support for foreign-language texts

You can find comprehensive information about the use of AI tools for university tasks at:

Information

The u:ai service is provided by the University of Vienna in compliance with data protection regulations, which means that it is allowed to process personal data.

  • ACOMarket has set up a separate Azure subscription (instance/billing unit on an Azure tenant) for the University of Vienna.
  • The data entered or uploaded to the service are securely protected from access by other users of the service. They are processed in the EU and, apart from personal use, are not used further, for example to train the underlying language model (LLM).
  • To use the service, users have to log in via the u:account of the University of Vienna (single sign-on via Shibboleth).

Details and instructions on the service can be found on the u:ai service page: https://zid.univie.ac.at/en/uai/

Conditions

The University of Vienna provides the u:ai service subject to the conditions specified below:

  1. Users expressly undertake to comply with these terms of use of the University of Vienna and the terms of use in conjunction with artificial intelligence (AI) at the University of Vienna (Artificial Intelligence Terms of Use).
  2. The provision of personal data of third parties in the context of the use of u:ai (Taylor AI) is prohibited, unless it is necessary and covered by a legal basis, such as consent or authorisation pursuant to section 2d, para. 2, no. 1, lit. c of the Austrian research organisation act (Forschungsorganisationsgesetz, FOG) for processing for research purposes or the processing of special categories of personal data of Art. 9, para. 2, letter e of the GDPR with regard to persons of public life.
  3. Users expressly acknowledge that 

    1. the University of Vienna and ACOMarket assume no liability for the accuracy, completeness and topicality of the information generated, as u:ai is an AI-supported system and may therefore generate content containing errors or inaccuracies;
    2. u:ai should not be used as the sole source of information, especially for decisions that may have legal, medical or financial implications;
    3. the person using u:ai is solely responsible for the use of the generated responses.

The Data Protection Declaration of the University of Vienna, the Privacy Policy of the University of Vienna for Cloud Services and other IT Applications (in German), section 4 addressing general information about data processing and the framework agreement on the processing of personal data of employees (data framework agreement) (in German) provide you with further information about the suitability of data that can be processed with an AI tool.

(1) LLM: Large Language Models

(2) OpenAI: OpenAI Global, LLC, 3180 18th St., San Francisco, CA 94110

(3) Microsoft: Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, D18 P521 Ireland