Mass mailer


The mass mailer enables organisational units and subunits of the University of Vienna to send e-mails to a predefined group of recipients (students, employees) – for example, newsletters or other information mails. The recipients cannot contact each other via the mass mailer. They are selected based on certain individual characteristics (such as degree programme, affiliation with a particular department) before the e-mail is sent.

 Direct Links

Sending mass mail via Massmailer der Universität Wien (University of Vienna mass mail distribution, in German)

Form Massmailer-Bereich verwalten (Managing mass mailer, in German)

Requesting a mass mailer

Use the form Massmailer-Bereich verwalten (Managing mass mailer, in German)

To set up your mass mailer, the ZID uses characteristics saved in the staff directory of the University of Vienna. Fill in the form as follows.

  • Be as precise as possible when specifying the desired group of recipients (for example, degree programme codes, department numbers, etc.).
  • Not any combination of characteristics is possible.

Setting up the mass mailer takes some time. Schedule a preparation period of several days (especially at the beginning of the semester). In case of uncertainties or enquiries, it can take even longer to set up the mass mailer.

You will be notified as soon as the mass mailer has been set up or if any details are still missing.

Sending messages

Log in to Massmailer der Universität Wien (University of Vienna mass mail distribution).

To log in, you require an active employee u:account. You have to be authorised to send messages via the mass mailer. After logging in, please select the category you would like to send an e-mail to. 

Sending attachments is not possible.

For mailings to less than 1000 recipients, the mailing, including attachments, may not exceed 500 KB. For mailings to more than 1000 recipients, the mailing must have a maximum of 80 KB. Images must be integrated via a link and must not be embedded.

To prevent abuse, sending is only possible through authentication using a u:account.

Alternative services

If you would like to repeatedly send messages to the same or only a few recipients, you can also use the following services:

Unsubscribing from mass mailers

If it is offered in the e-mail, click on the link to unsubscribe from the specific category you wish to opt out

Editing or deleting a mass mailer

To change or delete a list, use the following service desk form.

Terms of use

The policy mass mailer (PDF, in German) applies.