Mass mailer

 

The mass mailer enables organisational units and subunits of the University of Vienna to send e-mails to a predefined group of recipients (students, employees) – for example, newsletters or other information mails. The recipients cannot contact each other via the mass mailer. They are selected based on certain individual characteristics (such as degree programme, affiliation with a particular department) before the e-mail is sent. 

 

 

 Direct Links

Sending mass mail via Uni Wien Massenmailverteilung

Receiving mass mail via Massenmailsendungen an der Uni Wien

Form Requesting mass mail

 Note

This service will be reorganised. Therefore, the possible characteristics available for selection are still limited. 

  • Only mass mailers for students with certain degree programme codes (e.g. A123 456 789) or members of certain department numbers (active academic staff, general university staff) will be newly set up. You cannot select further restrictions (such as curriculum, location, status, position code).
  • Existing mass mailers remain as they are. Changes are not possible. However, the owner can still delete or add people authorised to send mass mails. 
  • Groups and representatives of the ÖH (Austrian National Union of Students) have to contact the participation officer: partizipation@oeh.univie.ac.at. The restrictions mentioned above also apply to new mass mailers for students.

Requesting a mass mailer

Use the form Requesting a mass mailer.

To set up your mass mailer, the ZID uses characteristics saved in the staff directory of the University of Vienna.

  • Be as precise as possible when specifying the desired group of recipients (for example, degree programme codes, department numbers, etc.).
  • Not any combination of characteristics is possible.
  • Setting up the mass mailer takes some time. Schedule a preparation period of several days (especially at the beginning of the semester). In case of uncertainties or enquiries, it can take even longer to set up the mass mailer.

You will receive a notification e-mail as soon as the mass mailer has been set up or if any details are still missing.

Sending messages via the mass mailer

Log in to Uni Wien Massenmailverteilung (University of Vienna mass mail distribution).

To log in, you require an active employee or student u:account. You have to be authorised to send messages via the mass mailer. After logging in, please select the mass mailer you would like to send an e-mail to. 

Sending attachments is not possible.

To prevent fraudulent use, you can only send messages after authenticating via your u:account. In addition, the system administrator(s) will receive an e-mail for every message sent via the mass mailer. Every message sent via the mass mailer contains a footer, identifying the sender:

======================================================================

Aussendungen der Universität Wien

Kategorie Nr. Nummer

Diese E-Mail wurde verschickt von Name.

Siehe: http://zid.univie.ac.at/massenmail/

======================================================================

 Note

Do not send spam messages (advertisement, phishing).

Alternative services

If you would like to repeatedly send messages to the same or only a few recipients, you can also use the following services:

Unsubscribing from mass mailers

Log in to Massenmailsendungen an der Uni Wien (Mass mailing at the University of Vienna).

To log in, you require an active student or employee u:account. After logging in, you can unsubscribe from some categories you wish to opt out. 

Deleting a mass mailer

To delete a mass mailer, the responsible person has to send an e-mail to the ZID Helpdesk with the following details:

  • Your u:account userID
  • Name of the list
  • Description of the list
  • GID (group ID): You can find the GID at the end of a web address in the browser bar as soon as you have opened the mass mailer.

Senders are not entitled to delete a mass mailer.