Office for students

The Office for Students (OFS) service provides students of the University of Vienna who have an active u:account with a free full version of Microsoft Office (Office 365 ProPlus) for private usage.

 Direct Link

Form Managing Office for students

Product range and system requirements

To find out about the system requirements for Office 365 ProPlus, please visit the product website

  • Office 365 ProPlus works with Windows and macOS operating systems.
  • Office 365 ProPlus includes the applications Word, Excel, PowerPoint, Outlook, as well as various additional programmes, including all updates. Moreover, it includes Access (only for Windows).
  • A 365 ProPlus license allows you to install the software on up to five devices. For managing the software installations on your individual devices, you can use your Microsoft Online account.

Installing Office 365 ProPlus

Download the files from the Internet and install them locally. You require administrator rights for the relevant device to install the software.

  1. Open the form Managing Office for students and log in using your valid u:account for students.
  2. Click the button Office für Studierende anmelden (sign in to download Office for students).
  3. You will automatically receive a user name (in the form: Username) in the form of an e-mail address (for example: abcde@univie.onmicrosoft.com) and a corresponding password (in the form: Passwort).
  4. Go to Microsoft Online.
  5. Enter the user name and password (see item 3).
  6. You will be asked to change your password. The new password has to comprise between 8 and 16 characters and be a combination of at least 3 of the following elements:
    • Capitalised letters
    • Lowercase letters
    • Digits
    • Special characters
  7. Download Office 365 ProPlus under Setup – Software.

Log in to Office 365 ProPlus

  1. Open Office 365 ProPlus on your device and follow the prompts. 
  2. To log in to Office 365 ProPlus, select the option Mit einem bestehenden Office-365-Abonnement anmelden (sign in using an existing Office 365 subscription).
  3. You will be asked to enter an e-mail address which will be used for the log-in. Enter your user name in the form of an e-mail address (for example: abcde@univie.onmicrosoft.com).
  4. To activate Office 365 ProPlus on your device, enter your user name in the form of an e-mail address under Benutzer-ID (user ID), and the corresponding newly generated password under Kennwort (password) (see Installing Office 365 ProPlus).

     Note

    You can check your user name (in the form: Username) under Managing Office for students.

    Activate Office 365 ProPlus

    Office 365 ProPlus is automatically activated when you open it for the first time. You have to be connected to the Internet for the activation.

    • You have to connect to the Internet at least once every 30 days to check your subscription status.
    • If your device is offline for more than 30 days, Office 365 ProPlus will switch to the reduced functionality mode until you connect to the Internet again.
    • If Office 365 ProPlus runs on the reduced functionality mode, it remains installed on your device but you can only view and print documents. This means that all editing features (for editing or creating documents) are disabled.

    Reset your password

    1. If you forgot your password you can request a new password under Managing Office for students.
    2. Use the new password together with your user name to sign in to Microsoft online.
    3. You will be asked to select a new password.

    Uninstall Office 365 ProPlus

    If you no longer need Office 365 ProPlus you can delete your account.

    1. Go to Managing Office for students and click the button Office für Studierende-Account löschen (delete Office for students account).
    2. You will see a security challenge. Confirm by clicking the button Ja, löschen Sie meinen Office 365 ProPlus-Account! (Yes, delete my Office 365 ProPlus account).

    What happens after I have completed my degree programme?

    If your u:account is inactive, your Microsoft account will be disabled and Office 365 ProPlus switches to the reduced functionality mode.

    If Office 365 ProPlus runs on the reduced functionality mode, it remains installed on your device but you can only view and print documents. This means that all editing features (for editing or creating documents) are disabled.

    Data protection

    Via a university database, your u:account data are checked against the data of the Office 365 ProPlus account. The University of Vienna does not share any student data with Microsoft.

    For reasons of data protection, the University of Vienna does not support any Microsoft cloud services and only provides a download version of Office 365 ProPlus. The University will offer this service for as long as Microsoft offers this service in the current form and for as long as the University of Vienna has a campus contract with Microsoft.

    Terms of use

    This service may not be used for commercial or business purposes. The user agrees to indemnify and hold harmless the University of Vienna from and against any claims by third parties arising from his/her failure to comply with the applicable terms of use.

    For further information about the terms of use, please see under Microsoft Licensing Terms and Documentation.

    Support

    For technical support, please use the Microsoft support channels.