u:stream declaration of consent

Information obligations of the University of Vienna

The University of Vienna is the controller, i.e. the entity responsible for this processing activity, in accordance with the General Data Protection Regulation (GDPR). According to the GDPR, the controller is obliged to provide information to data subjects. Therefore, please take note of the following information:
 

A. Controller of the data processing activity

The controller of this data processing activity is:

University of Vienna
Universitätsring 1
1010 Vienna, Austria

The controller has authorised the following external data protection officers:

Daniel Stanonik and
KINAST Rechtsanwaltsgesellschaft mbH law firm, represented by Karsten Kinast
They represent each other alternately.
 

B. Objective and purpose of the processing activity

For the purpose of this processing activity, u:stream of the University of Vienna processes personal data. This personal data can be processed for on-demand streaming (i.e. by publishing a video in Moodle or activating a hyperlink)

• as part of recordings and livestreams from lecture halls equipped with u:stream;
• when uploading audio and video files to u:stream;
• when making video recordings via a web-based tool.

All series and videos as well as photos and audio recordings that they contain can also be edited by authorised users.

u:stream cameras in certain rooms can also be used as a source for video conferencing tools (Zoom, Big Blue Button).

In addition, the following applies to recordings and livestreams from lecture halls equipped with u:stream: In the control web interface, you can select whether you want to record and/or livestream. This selection can be changed at any time. In addition, the processed data (recording of the lecture hall, projector image or an audio recording) can be changed at any time.

Other persons besides the person who registered the series can be authorised to edit a u:stream series and the videos it contains.

• For u:stream series of courses, all persons entered in i3v as persons with editing permissions will be authorised automatically.
• When linking a u:stream series to a Moodle course, the persons authorised to edit the Moodle course will also be granted relevant permissions.
• For all u:stream series, the persons who register the series and/or authorised persons may grant permissions to additional persons.

Based on the legal framework of the Austrian web accessibility act (Web-Zugänglichkeits-Gesetz, WZG), the Vienna University Computer Center is adding auto-generated subtitles to on-demand streams (audio and video). English subtitles can be automatically generated for content that is not in English. The Vienna University Computer Center does not assume warranty for any deficiencies of the automatically generated subtitles. If necessary, authorised persons can opt out of the automatic subtitles or edit them later on. The Vienna University Computer Center reserves the right to generate transcripts from the subtitles which the authorised persons can optionally provide to the viewers.
 

C. Legal foundations of the processing activity:

The legal foundation of the processing activity is the consent that you have given in accordance with Article 6, para. 1, lit. a of the GDPR. The University of Vienna may not be able to comply with its obligations to you if you do not provide your personal data. This applies if the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
 

D. Transfer to third parties

Your personal data will not be transferred to third parties outside the University. No personal data will be transferred to third parties outside the University without your separate consent. Your personal data will not be transferred to recipients in a third country (EU or EEA country) or an international organisation.
 

E. Storage period

The data specified above will be stored for 5 years, provided that the purpose of the data processing activity still applies and if no other statutory storage period applies.