Managing space groups

This user guide explains how to use the Team Admin app in u:wiki, the wiki of the University of Vienna. Team Admin is used for Gruppenverwaltung (groups administration) and facilitates the customised assignment of permissions for different groups of users.

Understanding the basics

With the Team Admin add-on, you can do the following regarding a space in the u:wiki university wiki:

  • creating and managing user groups
  • assigning and withdrawing permissions to or from these groups
  • adding or removing individual Mitglieder (members) to or from groups.

To do this, you must be the administrator in this space.

  • As prefix for their name, groups use the abbreviation of their space (Space Key). Example: fantasydepartment-group1
  • Groups are available in the entire u:wiki. If you are space administrator of multiple spaces, you can use groups you have created to assign permissions to other spaces.

Creating a space group

Open the space in which you want to create a new space group.

Click the Bereich konfigurieren (configure space) button or the gear icon at the bottom left. Then select the Berechtigungen (permissions) option.

Screenshot Berechtigungen


Then click the Bereichsgruppe erstellen (create space groups) button.

Screenshot Gruppe erstellen


Enter the name of the new space group.

Screenshot Gruppenname festlegen


Specify the Berechtigungen (permissions) for the space group by activating the relevant check boxes. Then click the Gruppe erstellen (create group) button.

Gruppenrechte festlegen

Managing a space group

Open the space in which you want to manage a space group.

Click the Bereich konfigurieren (configure space) button or the gear icon at the bottom left. Then select the Berechtigungen (permissions) option.

Screenshot Berechtigungen


Click Berechtigungen bearbeiten (edit permissions).

Screenshot Berechtigungen bearbeiten


Activate oder deactivate the relevant check boxes.

Screenshot Berechtigungen aktivieren


Click Alles speichern (save all) at the bottom of the page. The changes are active immediately.

Deleting a space group

Open the space in which you want to delete an existing space group.

Click the Bereich konfigurieren (configure space) button or the gear icon at the bottom left. Then select the Berechtigungen (permissions) option.

Screenshot Berechtigungen


Click the icon with the 3 persons (Mitglieder von … verwalten (manage members of…)).

Screenshot Gruppe verwalten


In the next view, click the Gruppe löschen (delete group) button at the bottom left.

Screenshot Gruppe löschen


Then click Bestätigen (confirm). The group will be deleted immediately.

Screenshot bestätigen

Adding a member to a space group

Open the space in which you want to add a new member to a group.

Click the Bereich konfigurieren (configure space) button or the gear icon at the bottom left. Then select the Berechtigungen (permissions) option.

Screenshot Berechtigungen


Under Gruppen (groups), you can see the existing space groups. Click the icon with the 3 persons (Mitglieder von ... verwalten (manage members of…)).

Screenshot Gruppe verwalten


In the next view, enter the name of the person that you want to add in the input field.

Screenshot Mitglied suchen


Select the relevant person.

Screenshot Mitglied auswählen


Click Zu ... hinzufügen (add to...) and then Schließen (close). The change is active immediately.

Screenshot Mitglied hinzufügen

Removing a member from a space group

Open the space from which you want to remove a member.

Click the Bereich konfigurieren (configure space) button or the gear icon at the bottom left. Then select the Berechtigungen (permissions) option.

Screenshot Berechtigungen


Under Gruppen (groups), you can see the existing space groups. Click the icon with the 3 persons (Mitglieder von ... verwalten (manage members of…)).

Screenshot Gruppe verwalten


In the next view, click the recycle bin symbol next to the name of the person you want to remove from the space group.

Then, click Schließen (close). The person will be deleted from the space group immediately.

Screenshot Mitglied entfernen