Managing space groups

This user guide explains how to use the Team Admin app in u:wiki, the wiki of the University of Vienna. Team Admin is used for Gruppenverwaltung (groups administration) and facilitates the customised assignment of permissions for different groups of users.

Understanding the basics

With the Team Admin add-on, you can do the following regarding a space in the u:wiki university wiki:

  • creating and managing user groups
  • assigning and withdrawing permissions to or from these groups
  • adding or removing individual Mitglieder (members) to or from groups.

To do this, you must be the administrator in this space.

  • As prefix for their name, groups use the abbreviation of their space (Space Key). Example: fantasydepartment-group1
  • Groups are available in the entire u:wiki. If you are space administrator of multiple spaces, you can use groups you have created to assign permissions to other spaces.

Creating a space group

Open the space in which you want to create a new space group.

Click the Space tools button or the gear icon at the bottom left. Then select the Permissions option.

Screenshot permissions


Then click the Create Space Group button.

Screenshot create space group


Enter the name of the new space group.

Screenshot group name


Specify the permissions for the space group by activating the relevant check boxes. Then click the Create Group button.

Screenshot grant group permissions

Managing a space group

Open the space in which you want to manage a space group.

Click the Space tools button or the gear icon at the bottom left. Then select the Permissions option.

Screenshot permissions


Click Edit Permissions.

Screenshot edit permissions


Activate oder deactivate the relevant check boxes.

Screenshot grant permissions


Click Save all at the bottom of the page. The changes are active immediately.

Deleting a space group

Open the space in which you want to delete an existing space group.

Click the Space tools button or the gear icon at the bottom left. Then select the Permissions option.

Screenshot permissions


Click the icon with the 3 persons (Manage members of …).

Screenshot manage group


In the next view, click the Delete group button at the bottom left.

Screenshot delete group


Then click Confirm. The group will be deleted immediately.

Screenshot confirm

Adding a member to a space group

Open the space in which you want to add a new member to a group.

Click the Space tools button or the gear icon at the bottom left. Then select the Permissions option.

Screenshot permissions


Under Groups, you can see the existing space groups. Click the icon with the 3 persons (Manage members of …).

Screenshot manage group


In the next view, enter the name of the person that you want to add in the input field.

Screenshot search for user


Select the relevant person.

Screenshot select person


Click Add to … and then Close. The change is active immediately.

Screenshot add person

Removing a member from a space group

Open the space from which you want to remove a member.

Click the Space tools button or the gear icon at the bottom left. Then select the Permissions option.

Screenshot permissions


Under Groups, you can see the existing space groups. Click the icon with the 3 persons (Manage members of …).

Screenshot manage group


In the next view, click the recycle bin symbol next to the name of the person you want to remove from the space group.

Then, click Close. The person will be deleted from the space group immediately.

Screenshot remove person

Video (in German)

Dauer: 9:08 Minuten

Inhalt:

  • Grundlagen der Rechteverwaltung
  • Bereichsgruppen erstellen, Personen zu Bereichsgruppen zuweisen
  • Seitenrechte verwalten