Sharing files and folders

This user guides helps you to share files and folders with u:cloud.

Sharing with external persons

Open u:cloud with your browser. Click on the Share icon to the right of the file or folder names.

u:cloud Teilen-Symbol


Then click on the plus icon in the right-hand sidebar next to Share link.

Screenshot plus icon


The green tick that appears indicates that a link has been created.

Click on the copy icon to copy the link.

Screenshot copy icon

 

  1. Click the blue text underneath Share link to adjust the authorisations.
  2. Click the 3 horizontal dots on the top right and then Customize link to make further settings or to unshare.

Screenshot adjusting authorisations


You can now:

  • enter a name for the public link under Share label
  • protect the files or folders with a password
  • define an expiration date
  • remove the link via Delete share

If you activate Custom permissions, you can assign detailed authorisations. To do this, scroll down if necessary.

Screenshot options for sharing with external persons

Sharing with employees and students

You can share files and folders with employees and students of the University of Vienna directly in u:cloud. Open u:cloud with your browser. Click on the Share icon to the right of the file or folder names.

u:cloud Teilen-Symbol


Click in the field Search for share recipients in the right sidebar. Enter the name of the person with whom you would like to share the file or folder. The system gives you a list of suggestions. Select the person.

Screenshot searching for employees and students


You can now specify which authorisations the person receives.

Click Advanced settings to open these:

  • Set expiration date
  • Allow download: Allow downloading of folders and files, this option is activated by default
  • Note to recipient: Send an e-mail notification to the person with whom the file was shared

Screenshot authorisations, advanced settings


If you activate Custom permissions, you can assign detailed authorisations. To do this, scroll down if necessary.

Screenshot custom permissions


To call up or adjust the settings later or to delete the share, click on the symbol with the 3 horizontal dots to the right of the person’s name.

Screenshot 3 dots

Sharing with other Nextcloud or ownCloud users

You can share files and folders with members of universities working with Owncloud or Nextcloud licenses. Open u:cloud in your browser. Click on the Share icon to the right of the file or folder names.

u:cloud Teilen-Symbol


Click in the field Search for share recipients in the right sidebar. Enter the Federated Cloud ID of the person with whom you would like to share the file or folder. Users find their Federated Cloud ID in the web portal of their Cloud provider in Settings under Sharing

Screenshot entering Federated Cloud ID


You can now specify which authorisations the person receives.

Click Advanced settings to open these:

  • Set expiration date
  • Allow download: Allow downloading of folders and files, this option is activated by default
  • Note to recipient: Send an e-mail notification to the person with whom the file was shared

Screenshot authorisations, advanced settings



If you activate Custom permissions, you can assign detailed authorisations. To do this, scroll down if necessary.

Screenshot custom permissions


To call up or adjust the settings later or to delete the share, click on the symbol with the 3 horizontal dots to the right of the Federated Cloud ID.

Screenshot 3 dots