Managing permissions

This user guide helps you to assign permissions to users for spaces and/or pages in u:wiki, the wiki of the University of Vienna, or to modify user’s permissions.

Understanding the basics

The u:wiki is organised in spaces. Each space is managed by one or more space administrators.

Space administrators can assign permissions to other users. This is possible on 2 levels:

  • Spaces: Here, you can (roughly) set up , who should generally have access to the information stored in the space (pages, attachments, comments, etc.).
  • Pages: Here, you can set up the permissions for individual pages of a wiki space. For example, individual pages may only be visible or editable for a limited group of persons.

In automatically generated overviews and when using the search function, the user can only see those spaces and pages for which they have the relevant permissions.

The space administrator must be logged in to u:wiki to assign or manage permissions. Click the Anmelden (log in) button on the top right.


Permissions hierarchy

To receive permissions, the group or user must be permitted to the wiki space in which the page is located. It is not possible to assign permissions for an individual page without the corresponding permission for the space.

Wiki pages can be arranged hierarchically. Child pages automatically inherit the permissions of the parent page (permissions inheritance).

To have access to a child page, you must have at least the reading permission for all parent pages.

Managing the permissions for a space

  1. Go to the space for which you want to assign permissions.
  2. If necessary, expand the left sidebar by clicking the >> icon.
  3. Click Bereich konfigurieren (configure space) and select Berechtigungen (permissions).

Screenshot Berechtigungen

Group permissions

In the Gruppen (groups) section, you can assign or remove permissions for this space to or from all members of a group.

  1. Click Berechtigungen bearbeiten (edit permissions).
  2. Activate and deactivate the relevant check box.
  3. Click Alles speichern (save all) at the bottom of the page. The changes are active immediately.

Screenshot Berechtigungen bearbeiten

Screenshot Berechtigungen aktivieren


The following groups are available in all spaces. All members of the University of Vienna are automatically assigned to these groups.

  • employee@univie.ac.at: all employees of the University of Vienna
  • faculty@univie.ac.at: academic staff of the University of Vienna
  • staff@univie.ac.at: general staff of the University of Vienna
  • student@univie.ac.at: all active students of the University of Vienna

As a space administrator, you can also create and manage your own groups for your space. Please use the user guide Managing space groups.

Permissions for individual users

In the Einzelne Benutzer (individual user) section, you can assign or remove rights to and from individual users independent of their group membership:

  1. Click Berechtigungen bearbeiten (edit permissions).
  2. Activate and deactivate the relevant check box.
  3. Click Alles speichern (save all) at the bottom of the page. The changes are active immediately.

Screenshot Nutzer*in-Berechtigung bearbeiten

Screenshot Nutzer*in-Berechtigung aktivieren

Adding and giving permissions to users

You can add further users. To do so, the user must have already logged in to u:wiki once in order to be recorded by the system:

  1. Click the input field or the search icon at the bottom of the list of Einzelne Benutzer (individual users).

  2. To search for the person, enter the first name, the last name or the u:account UserID.

  3. Select the relevant person and click Hinzufügen (Add). The person will be added to the list.

Screenshot Nutzer*in suchen


Activate the relevant check boxes to assign the user permissions.

Screenshot Nutzer*in berechtigen


Click Alles speichern (save all) at the bottom of the page. The changes are active immediately.

You can also give permission to users from other educational institutions. These users must belong to an educational institution listed under eduID.at: Identity provider and they must have already logged in to u:wiki once.

Anonymous access

According to the guidelines of the head of the ZID (Vienna University Computer Center) and in coordination with the Rectorate, persons who are not logged in are only allowed to read the wiki pages of the University of Vienna.

Therefore, in the Anonymer Zugriff (anonymous access) section, only the Alle Anzeigen (display all) permissions may be set. All the remaining options must be deactivated.

The ZID reserves the right to change permissions deviating from this rule. 

Managing page permissions

Click the lock icon to display or to change the applicable restrictions for this page.

Screenshot Seitenrechte aufrufen


You can choose from 3 schemes:

  • Keine Beschränkungen (no restrictions): Everyone has the permission to read and write.
  • Bearbeiten eingeschränkt (editing is restricted): Everyone has the permission to read. You can assign write permissions to selected groups or users.
  • Anzeigen und bearbeiten eingeschränkt (displaying and editing are restricted): You can assign read only or read and write permissions to selected groups or users.

Screenshot Seitenrechte Schemata

  1. Click the input field to search for groups or users.

  2. If necessary, select the relevant permissions.

  3. Click Hinzufügen (add), then click Übernehmen (apply) to save. The changes are active immediately.

Screenshot Beschränkungen wählen