Features in a meeting

• Mute: Controlling the microphone; to access the Audio Controls click the ^ arrow icon next to Mute / Unmute. (This allows you to test and change the microphone and speaker that Zoom is currently using on your computer, leave computer audio and access the full audio settings).
• Start/Stop Video: Controlling your camera; to access the Video Controls click the ^ arrow icon next to Start Video / Stop Video. This allows you to change cameras if you have multiple cameras, select a virtual background, or access your full video settings.
• Security: Managing security options
• Participants: Inviting participants
• Polls: Creating and launching polls during the meeting
• Chat: Accessing the chat window to chat with the participants or to manage the chat.
• Share Screen
• Record: Recording a meeting
• Breakout rooms: Managing breakout rooms
• Reactions: Using reactions
• End: Ending a meeting

Video tutorial on how to configure your Zoom meeting audio and video

• Lock Meeting: New participants can no longer join the meeting.
• Enable Waiting Room: Enables a Waiting Room for incoming new participants or moves current participants into the Waiting Room.
• Hide Profile Pictures
• Share Screen: Allows participants to share their screens.
• Chat: Allows participants to use the chat function.
• Rename Themselves: Allows participants to rename themselves during the meeting.
• Unmute Themselves: Allows participants to unmute themselves without the host's permission.
• Start Video: Allows participants to start their video in the meeting.
• Suspend Participant Activities: Turn off all participants’ video, audio, in-meeting chats and annotations. The ability to share their screen, recordings and breakout rooms are stopped. This interrupts your meeting temporarily to remove, e.g. a participant disturbing the meeting. 

Depending on your initial settings, additional options may be available:

• Annotate on Shared Content: Allows participants to annotate over content shared during the meeting. The host can enable or disable annotation when the host is sharing.
• Remove Participant: Allows the removal of a participant from a meeting. The participant cannot re-join unless Allow removed participants to rejoin is enabled in the Meeting settings.

Alternatively, you can also copy the invitation link or the entire invitation by clicking the relevant buttons at the bottom left to your clipboard to re-use it.

Adding a co-host

To add a co-host during a meeting, take the following steps:

1. Hover over a user's video.
2. Click the ellipsis icon (...).
3. Click Make Co-Host.

Alternatively:

1. Click Participants in the meeting controls at the bottom of the Zoom window.
2. Hover over the name of the participant who you want to make co-host, and choose More.
3. Click Make Co-Host.

Once a participant has been made a co-host, they will have access to the co-host controls.

Click the ellipsis icon (...) at the bottom right of the chat window. Click Save Chat to save the chat locally to your device. The default chat save location is your Documents folder / Zoom / Folder with meeting name, date and time.

Video tutorial on how to share your screen in Zoom

Using the whiteboard

1. Click Share Screen in the meeting controls at the bottom of your Zoom window. 
2. In the appearing window, select the Whiteboard option. 
3. Click Share to display the whiteboard to all participants.

Using reactions

Click Reactions in the meeting controls at the bottom of the Zoom window to interact with emojis and icons during the meeting.

Changing the video view

This function is only available in the locally installed Zoom software.

Click View in the top-right corner of the Zoom window. You can choose between two video layouts:

• Speaker View: The person speaking is displayed in the large video window.
• Gallery View: You can see thumbnail displays of all participants.

Using a virtual background

This function is only available in the locally installed Zoom software.

Further information about using a virtual background can be found in the Zoom Help Center.

Managing breakout rooms

This function is not available in the default and recommended encryption setting. If you would like to use breakout rooms, you have to manually select the enhanced encryption. 

The number of breakout rooms that you can create in a meeting depends on the number of participants:

* An additional licence is needed for large meetings

Further information about managing breakout rooms can be found in the Zoom Help Center.

Using language interpretation

Further information about language interpretation in meetings can be found in the Zoom Help Center.