Expiration of a u:account
When a u:account expires, the permissions linked to the u:account change. As a rule, authorisations are revoked.
Point V of the u:account Terms of Use regulates the revocation of authorisation to use the account in the event of unauthorised use.
Process of expiration
Your permissions for your student u:account are active for as long as you are admitted to a degree programme at the University of Vienna. You will receive a notification via e-mail in due time before your u:account expires.
Available Services
These IT services will still be available or will no longer be available after you have completed your degree programme and your u:account has expired:
| Service | Access/Usage |
|---|---|
| Only forwarding to external address, no IMAP/Webmail | |
| Wi-Fi | No |
| Moodle | Yes, reduced functionality |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Yes, reduced functionality |
| Access to u:cloud and personal storage space | No |
| Access to My u:account | Yes |
| Change of u:account password | Yes |
| Usage of licensed software | No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | No, more information on the u:access page of the Vienna University Library |
Log in once per semester under My u:account to extend the available services. If you have set up an e-mail forward, you will receive a notification via e-mail in due time, reminding you to extend the u:account services.
Reactivation
If you enrol in another degree programme after your u:account has expired, you can reactivate your inactive u:account. Use the form Reactivating your u:account.
Your permissions for your u:account for employees and personnel not directly employed with the University are active for as long as you are registered as a member of university staff/personnel not directly employed with the University.
Afterwards, different limitations apply to the individual types of permissions, depending on your employment status. You will receive a notification via e-mail in due time before your u:account expires.
Exception retired academic staff/emeriti
If you are an academic staff member and retire from the University of Vienna, your u:account will expire without an extensive procedure.
Notification
All other employees receive an e-mail on the 29th day after the termination of their employment, informing them that the functionalities of their u:account will be reduced. As of this day, you can no longer use services for which an employment at the University of Vienna is a necessary requirement.
Overview of the availability of important services after receiving the notification
Taking up an employment again
If you:
- still provide services to the University of Vienna after termination of your employment, your u:account can be switched to a u:account for guests. Please ask your contact person or the IT representative of your organisational unit.
- take up an employment at the University of Vienna again after an interruption, your u:account will automatically be assigned all the necessary permissions again.
- take up an employment at the University of Vienna again after your u:account expired, you can reactivate your inactive u:account. To do so, use the form Reactivating your u:account.
The validity period of your guest u:account is set by the organisational unit that manages the account as part of the support process. It is a maximum of 1 year.
Notification
If the validity period is more than 3 months, the supporting organisational unit will receive a notification via e-mail 2 weeks before expiry. As a guest, you will also receive this notification if your u:account includes permission for e-mail services.
Extension
The supporting organisational unit can extend the u:account as required using the form Editing u:account (at least once a year).
Reactivation
After the validity period has expired, your u:account will be deactivated. If required, you can reactivate it yourself using the form Reactivating your u:account. Subsequently, contact your organisational unit to have the u:account supported again.
The u:account of external library users will be deactivated 6 months after the expiration of the library card. If required, you can reactivate it by using the form Reactivating your u:account.
You can find information about the validity and extension of the library card on the webpage of the University library.
The same conditions apply as to the u:account for guests.
Note
A newly set up u:account that does not receive any permissions within a year (admission to a degree programme, employee, external library user) will be deactivated. It can be reactivated with the last valid password. Use the form Reactivating your u:account.
Availability of services for employees
Applies to all types of termination of employment including retirements.
| Service | Access/Usage |
|---|---|
| 1 month full usage, then forwarding to external address/out-of-office for 1 year | |
| Moodle | 1 year |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 1 year |
| Access to u:cloud and personal storage space | 1 month |
| Access to My u:account | 1 year |
| Change of u:account password | 1 year |
| Usage of licensed software | No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | No, more information on the u:access page of the Vienna University Library |
Applies to termination of employment excluding retirements.
| Service | Access/Usage |
|---|---|
| 3 years full usage, then forwarding to external address/out-of-office for 1 year | |
| Moodle | 4 years |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 4 years |
| Access to u:cloud and personal storage space | 3 years |
| Access to My u:account | 4 years |
| Change of u:account password | 4 years |
| Usage of licensed software | No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | No, more information on the u:access page of the Vienna University Library |
Applies to retired academic staff or emeriti, emeritae.
| Service | Access/Usage |
|---|---|
| Yes | |
| Moodle | Yes |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 7 years |
| Access to u:cloud and personal storage space | Yes |
| Access to My u:account | Yes |
| Change of u:account password | Yes |
| Usage of licensed software | No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation Emeriti: Continuing usage of the software still possible for contractually agreed tasks for the University of Vienna to the extent stipulated in the respective software agreement |
| Access to licensed e-resources (e.g. library databases) | Yes |
These are e.g. persons employed during the course of a year, tutors with block teaching courses.
| Service | Access/Usage |
|---|---|
| 3 years full usage, then forwarding to external address/out-of-office for 1 year | |
| Moodle | 4 years |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 4 years |
| Access to u:cloud and personal storage space | 3 years |
| Access to My u:account | 4 years |
| Change of u:account password | 4 years |
| Usage of licensed software | No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | Usage during course semester and the following semester, including lecture free time before and after (by request at the Vienna University Library via uaccess.ub(at)univie.ac.at) More information on the u:access page of the Vienna University Library |
Requirement: Teachers of educational colleges are cooperation teachers in the North-East Schools’ Group
| Service | Access/Usage |
|---|---|
| 1 month full usage, then forwarding to external address/out-of-office for 1 year | |
| Moodle | 1 year |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 1 year |
| Access to u:cloud and personal storage space | 1 month |
| Access to My u:account | 1 year |
| Change of u:account password | 1 year |
| Usage of licensed software | Commercial licenses orderable via institute; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | No, more information on the u:access page of the Vienna University Library |
| Service | Access/Usage |
|---|---|
| 1 month full usage, then forwarding to external address/out-of-office for 1 year | |
| Moodle | 1 year |
| Zoom, Overleaf | No, the University of Vienna’s license may no longer be used |
| u:space | Access dependent on assigned course/exam, at least 1 year |
| Access to u:cloud and personal storage space | 1 month |
| Access to My u:account | 1 year |
| Change of u:account password | 1 year |
| Usage of licensed software | Professorial and Senior Research Fellows: Software must be uninstalled Research Fellows: Commercial software licenses requested through the institute have to be returned Data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | Limited to a date set by the head of department, more information on the u:access page of the Vienna University Library |
Requirement: Habilitation at the University of Vienna
| Service | Access/Usage |
|---|---|
| Yes | |
| Moodle | Yes |
| Zoom, Overleaf | Yes |
| u:space | Access dependent on assigned course/exam, at least 7 years |
| Access to u:cloud and personal storage space | Yes |
| Access to My u:account | Yes |
| Change of u:account password | Yes |
| Usage of licensed software | Commercial licenses orderable via institute; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation |
| Access to licensed e-resources (e.g. library databases) | Yes |