Expiration of a u:account

When your u:account expires, your privileges for the u:account change (usually meaning that privileges are revoked).

Please note point V of the u:account terms of use, referring to the revocation of usage privileges in case of unauthorised use.

Students

Your permissions for your student u:account are active for as long as you are admitted to a degree programme at the University of Vienna. You will receive a notification via e-mail in due time before your u:account expires.

You can still use certain IT services of the University of Vienna after you have completed your degree programme and your u:account has expired:

Log in once a semester under My u:account to extend theses services. If you have set up an e-mail forwarder, you will receive a notification via e-mail in due time, reminding you to extend the u:account services.

If you enrol in another degree programme after your u:account has expired, you can reactivate your inactive u:account. Use the form Reactivating your u:account.

Employees

Your permissions for your u:account for employees and personnel not directly employed with the University are active for as long as you are registered as a member of university staff/personnel not directly employed with the University. Afterwards, different limitations apply to the individual types of permissions, depending on your employment status. You will receive a notification via e-mail in due time before your u:account expires.

If you are an academic staff member and retire from the University of Vienna, your u:account will expire without an extensive procedure.

All other employees receive an e-mail on the 29th day after the termination of their employment, informing them that the functionalities of their u:account will be reduced. As of this day, you can no longer use services for which an employment at the University of Vienna is a necessary requirement.

If you take up an employment at the University of Vienna again after an interruption, your u:account will automatically be assigned all the necessary privileges again.

If you take up an employment at the University of Vienna again after your u:account expired, you can reactivate your inactive u:account. To do so, use the form Reactivating your u:account.

For an overview of important services that you will no longer be able to use after receiving the notification e-mail and whose functionalities will be reduced, please see here:

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  • Non-academic staff

    Applies to all types of termination of employment including retirements.

    Service Access/Usage
    E-mail 1 month full usage, then forwarding to external address/out-of-office for 1 year
    Moodle 1 year
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 1 year
    Access to u:cloud and online storage space 1 month
    Access to salary statement 3 months, after that, salary statements are available on request via lohnverrechnung@univie.ac.at
    Access to My u:account 1 year
    Change of password  1 year
    Usage of licensed software  No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation 
    Set up and extend u:accounts for guests No, termination of existing approved accounts for guests after 28 days, if no transfer happens
    Access to licensed e-resources (e. g. library databases)  No, more information on the u:access page of the Vienna University Libraryder Universitätsbibliothek
  • Academic staff

    Applies to termination of employment excluding retirements.

    Service Access/Usage
    E-ma­il 3 years full usage, then forwarding to external address/out-of-office for 1 year
    Moodle 4 years
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 4 years
    Access to u:cloud and online storage space 3 years
    Access to salary statement 3 months, after that, salary statements are available on request via lohnverrechnung@univie.ac.at
    Access to My u:account 4 years
    Change of password 4 years
    Usage of licensed software No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation
    Set up and extend u:accounts for guests No, termination of existing approved accounts for guests after 28 days, if no transfer happens
    Access to licensed e-resources (e. g. library databases)  No, more information on the u:access page of the Vienna University Library
  • Retired academic staff/emeriti

    Applies to retired academic staff or emeriti.

    Service Access/Usage
    E-mail Yes
    Moodle Yes
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 7 years
    Access to u:cloud and online storage space Yes
    Access to salary statement Yes
    Access to My u:account Yes
    Change of password  Yes
    Usage of licensed software

    No, software must be uninstalled, commercial licenses orderable via institute; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation

    Emeriti: Continuing usage of the software still possible for contractually agreed tasks for the University of Vienna to the extent stipulated in the respective software agreement

     
     
    Set up and extend u:accounts for guests

    Retired academic staff: No, but no prior termination of existing approved u:accounts for guests

    Emeriti: Yes, no prior termination of existing approved u:accounts for guests
    Access to licensed e-resources (e. g. library databases)  Yes
  • University lecturers

    These are e. g. persons employed during the course of a year, tutors with block teaching courses.

    Service Access/Usage
    E-mail 3 years full usage, then forwarding to external address/out-of-office for 1 year
    Moodle 4 years
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 4 years
    Access to u:cloud and online storage space 3 years
    Access to salary statement 3 months, after that, salary statements are available on request via lohnverrechnung@univie.ac.at
    Access to My u:account  4 years
    Change of password 4 years
    Usage of licensed software No, software must be uninstalled; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation
    Set up and extend u:accounts for guests No, termination of existing approved accounts for guests after 28 days, if no transfer happens
    Access to licensed e-resources (e. g. library databases)  Usage during course semester and the following semester, including lecture free time before and after (by request at the Vienna University Library via uaccess.ub@univie.ac.at)
    More information on the u:access page of the Vienna University Library
  • Teachers of educational colleges and other external institutions
    Service Access/Usage
    E-mail 1 month full usage, then forwarding to external address/out-of-office for 1 year
    Moodle 1 year
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 1 year
    Access to u:cloud and online storage space  1 month
    Access to salary statement No
    Access to My u:account 1 year
    Change of password 1 year
    Usage of licensed software Commercial licenses orderable via institute; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation
    Set up and extend u:accounts for guests No, termination of existing approved accounts for guests after 28 days, if no transfer happens
    Access to licensed e-resources (e. g. library databases)  Usage during course semester and the following semester including lecture free time before and after, more information on the u:access page of the Vienna University Library
  • Research fellows
    Service Access/Usage
    E-mail 1 month full usage, then forwarding to external address/out-of-office for 1 year
    Moodle 1 year
    Zoom, Overleaf No, the University of Vienna’s license may no longer be used
    u:space Access dependent on assigned course/exam, at least 1 year
    Access to u:cloud and online storage space 1 month
    Access to salary statement No
    Access to My u:account 1 year
    Change of password 1 year
    Usage of licensed software

    Professorial and Senior Research Fellows: Software must be uninstalled

    Research Fellows: Commercial software licenses requested through the institute have to be returned

    Data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation
    Set up and extend u:accounts for guests No, termination of existing approved accounts for guests after 28 days, if no transfer happens
    Access to licensed e-resources (e. g. library databases)  Limited to a date set by the head of department, extension possible, more information on the u:access page of the Vienna University Library
  • Habilitated staff

    Prerequisite: Habilitation at the University of Vienna

    Service Access/Usage
    E-mail Yes
    Moodle Yes
    Zoom, Overleaf Yes
    u:space Access dependent on assigned course/exam, at least 7 years
    Access to u:cloud and online storage space  Yes
    Access to salary statement Yes
    Access to My u:account Yes
    Change of password Yes
    Usage of licensed software Commercial licenses orderable via institute; data in cloud storage of this software (such as Microsoft OneDrive, Adobe Creative Cloud) will be deleted after deactivation of the subscription authorisation
    Set up and extend u:accounts for guests No, but no prior termination of existing assigned accounts for guests
    Access to licensed e-resources (e. g. library databases)  Yes

Guests

The person responsible for the administration (support) of your u:account for guests individually specifies the validity period of your account when setting it up.

If the u:account is valid for more than 3 months, the person or institution responsible for setting up the u:account for guests (supporter) will receive a notification via e-mail 2 weeks before the validity expires. As a guest, you will also receive this notification if your u:account includes e-mail services.

If necessary, the supporter can extend the validity period of your account. To do so, the supporter uses the following form: Managing u:account.

After the validity period has expired, the account will be deactivated. If required, you can reactivate it using the form Reactivating your u:account. Subsequently, please get in touch with your contact person or the IT representative of your organisational unit to request the support of your u:account again.

Your u:account for guests will also expire, if the supporter is no longer employed with the University of Vienna. This also applies if the validity period initially specified has not yet expired. Another person can take over the role of the supporter from the previous supporter. In this regard, please contact the ZID Helpdesk.

External library users

The u:account of external library users will be deactivated 6 months after the expiration of the library card. If required, you can reactivate it by using the form Reactivating your u:account.

You can find information about the validity and extension of the library card on the webpage of the University library.

Service u:account

Employees

The same conditions apply as to the u:account for guests.

 Note

A newly set up u:account that does not receive any rights within a year (admission to a degree programme, employee, external library user) will be deactivated. It can be reactivated with the last valid password. Use the form Formular Reactivating your u:account.

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