Store and share data
Services
For all users
- Cloud storage – u:cloud: Storage space in the "cloud"
- Online storage space: Store and access personal data online
- u:wiki: University-wide Wiki for collaborative project work
Related services
- ACOnet FileSender: Sending large data
For employees only
- Share: Online storage space with managed rights for organisational units
- PHAIDRA repository: For data that are available as files
- Software administration of research data – GitLab: Support during the development process, long-term availability of the source code
- Destroying data carriers: Permanently erase data carriers with sensitive data
Related services
- Central backup: Creating backup for data that is not automatically backed up
Comparison
Store and share any data
Access for/storage space: S = students, E = employees
| Service | Access for | Suitable for | Access via | Authorisation for external persons | Storage space | Costs | Restore data yourself |
|---|---|---|---|---|---|---|---|
| Online storage space | S, E | personal, only self-used data | network drive, SSH, SFTP, SCP special features: automatically connected to centrally managed PCs, VPN required outside the university data network | no | S: 2 GB*, E: 10 GB* | free of charge | no |
| Share | S**, E
| data shared in projects, working groups or teams | unlimited | EUR 0.03 per GB/year | yes | ||
| u:cloud | S, E | data stored for a short time or shared with others*** | locally installed software, mobile app, browser | yes (via public link) | 50 GB | free of charge | |
| u:cloud pro | S (via sharing function), E | data shared in projects, working groups or teams*** | 250 GB* | EUR 0.03 per GB/year | |||
| OneDrive**** | E | personal, self-used data that can also be shared | OneDrive app | yes | 50 GB | free of charge within Microsoft 365 | yes; no backup via the ZID |
| Adobe Creative Cloud***** | S, E | Creative Cloud app | M: 100 GB | free of charge within Adobe Creative Cloud |
* Can be enlarged in justified cases
** Students can be authorised by share administrators
***Not suitable for a large number of rapidly changing, especially machine-generated files
**** Available only within Microsoft 365
***** Available only within Adobe Creative Cloud
A detailed overview of the possibilities to store, share and secure data at the University of Vienna can also be found in the news article Where to put my data? (in German).
Store and share research data
The following applies to all services in the table:
- Available to students and employees
- Unlimited storage space
- Free to use
- No data recovery possible by users
| Service | Suitable for | Access via | Authorisation for external persons |
|---|---|---|---|
| PHAIDRA | long-term archiving of text, image, audio and video files | browser | yes |
| PHAIDRA Local | long-term archiving of sensitive text, image, audio and video files or those with legal restrictions | browser (only in the University of Vienna’s data network) | yes (via u:account for guests) |
| PHAIDRA Webarchive | long-term archiving of static web pages | browser | yes |
| YARM for PHAIDRA | metadata for bibliographies or literature lists for individual PHAIDRA objects | ||
| PHAIDRA Vocabulary Server | multilingual SKOS ontologies with controlled vocabulary | ||
| UNIDAM | images for research and teaching with legal restrictions | in exceptional cases | |
| AUSSDA | research data in the area of social sciences | yes | |
| GitLab | long-term archiving of source code of software | browser, Git |
You can also find an overview of the options for storing research data in the Work environment section Research.
Related services
Access for: S = students, E = employees
| Service | Access for | Suitable for | Access via | Authorisation for external persons | Storage space | Costs | Restore data yourself |
|---|---|---|---|---|---|---|---|
| ACOnet FileSender | S, E | data shared with other persons | browser | yes | up to 250 GB | free of charge | – |
| u:wiki | joint project work | unlimited | yes | ||||
| Webspace | E | personal websites, websites for business purposes | network drive, SSH, SFTP, SCP, browser | 50 GB | |||
| Central backup | backup of data | locally installed software | no | unlimited |