Storing data
Storing data
During the research process
If you, as a researcher, have to store research data during the research process in the short or medium term, the following services are offered:
- If you do not have to share data with other persons, you can store them on your personal online storage space.
- If you would like to collaborate on data, you can get storage space via the Share service.
- Data that you store on the cloud storage u:cloud or u:cloud pro can be accessed from everywhere with every device and they can be easily shared. u:cloud pro is especially suitable for research projects and working groups.
Overview
Access for/storage space: S = students, E = employees
| Service | Access for | Suitable for | Access via | Authorisation for external persons | Storage space | Costs | Restore data yourself |
|---|---|---|---|---|---|---|---|
| Online storage space | S, E | personal, only self-used data | network drive, SSH, SFTP, SCP special features: automatically connected to centrally managed PCs, VPN required outside the university data network | no | S: 2 GB*, E: 10 GB* | free of charge | no |
| Share | S**, E
| data shared in projects, working groups or teams | unlimited | EUR 0.03 per GB/year | yes | ||
| u:cloud | S, E | data stored for a short time or shared with others*** | locally installed software, mobile app, browser | yes (via public link) | 50 GB | free of charge | |
| u:cloud pro | S (via sharing function), E | data shared in projects, working groups or teams*** | 250 GB* | EUR 0.03 per GB/year | |||
| OneDrive**** | E | personal, self-used data that can also be shared | OneDrive app | yes | 50 GB | free of charge within Microsoft 365 | yes; no backup via the ZID |
| Adobe Creative Cloud***** | S, E | Creative Cloud app | M: 100 GB | free of charge within Adobe Creative Cloud |
* Can be enlarged in justified cases
** Students can be authorised by share administrators
***Not suitable for a large number of rapidly changing, especially machine-generated files
**** Available only within Microsoft 365
***** Available only within Adobe Creative Cloud
A detailed overview of the possibilities to store, share and secure data at the University of Vienna can also be found in the news article Where to put my data? (in German).
Note
The ZID recommends storing research data only in cloud services that are operated by the University of Vienna, such as u:cloud. If you use public clouds by external providers, there are certain risks, such as low data security or undesired distribution or reproduction of you research data.
Further information about cloud services and contact details for questions about this topic, are available under Cloud computing or in the IT security tips regarding cloud storage.
After the end of the research process
In accordance with the related data management plan, research data must be archived and made accessible after the end of the research project. For this purpose, the University of Vienna is offering several repositories for different data types complying with the FAIR principles.
- You can archive and publish your research data in the form of files, such as research results, publications, digitised media or static websites in the PHAIDRA repository.
- Research data in the field of social sciences can be archived in the AUSSDA (Austrian Social Science Data Archive) repository. The AUSSDA team also gives advice on questions related to research data management to researchers from the social sciences.
- As a researcher, you can archive the source code for software developed in research projects on GitLab.
For images, you can also use the internal research and teaching data base UNIDAM (in German). UNIDAM does not comply with the FAIR principles. The images stored in it are not publicly accessible and do not have a permanent address.
Overview
The following applies to all services in the table:
- Available to students and employees
- Unlimited storage space
- Free to use
- No data recovery possible by users
| Service | Suitable for | Access via | Authorisation for external persons |
|---|---|---|---|
| PHAIDRA | long-term archiving of text, image, audio and video files | browser | yes |
| PHAIDRA Local | long-term archiving of sensitive text, image, audio and video files or those with legal restrictions | browser (only in the University of Vienna’s data network) | yes (via u:account for guests) |
| PHAIDRA Webarchive | long-term archiving of static web pages | browser | yes |
| YARM for PHAIDRA | metadata for bibliographies or literature lists for individual PHAIDRA objects | ||
| PHAIDRA Vocabulary Server | multilingual SKOS ontologies with controlled vocabulary | ||
| UNIDAM | images for research and teaching with legal restrictions | in exceptional cases | |
| AUSSDA | research data in the area of social sciences | yes | |
| GitLab | long-term archiving of source code of software | browser, Git |
Contact
You must store research data for which no suitable service is available? Please contact the Research Data Management team via rdm@univie.ac.at. The team is happy to learn about your specifications and to jointly develop new services. In case other researchers at the University of Vienna have similar specifications, the team may also coordinate a possible collaboration.