Zentraler Informatikdienst

Using the Meetinglink app

For:   students   employees

This user guide will help you use the Meetinglink app in Teams.

What is the Meetinglink app for?

Users, especially those who do not have an exchange account at the University of Vienna, can create a meeting link in Teams via the app Meetinglink.

  • A meeting link without a scheduled time is generated.
  • The meeting link does not expire and cannot be cleared.
  • Meeting links expire when the user account that generated the link is deleted.
  • Information about participation options and waiting room settings can be found under Meeting options.

Creating a meeting link

The Meetinglinkapp published by the ZID of the University of Vienna is already pre-installed in Teams.

  1. Click on the Meetinglinkentry in the left navigation. If the app is hidden, click on the 3-dot menu and select the app there.
  2. Enter the desired name in the Meeting name field.
  3. Click on Create meeting to generate a link.

You can use the Copy meeting link button to copy the generated link, for example, to add it to a calendar entry. You can join the meeting immediately by clicking Join meeting.

Meeting options

Anyone who has the meeting link can participate in the Teams meeting.  Invited participants can bypass the waiting area. All other people will be directed to the waiting area. If necessary, this can be adjusted in a meeting that has already started via the 3-dot menu under Settings and then in the Meeting options.

The default meeting options are:

Hinweis

The default meeting options correspond to the recommended settings for the waiting area. For more information about the options for the waiting area and their meaning, see the Microsoft website Using the waiting area in Teams meetings.

Installing app

  1. Open the Teams app (web app or desktop app).
  2. Click on the Apps entry in the left navigation.
  3. Select the Meeting Link app.

Click Add to install the app.

Deinstalling app

You can uninstall the Meetinglink app if necessary. 

  1. Right-click on the Meetinglink icon in the left navigation bar. If the app is hidden, click on the 3-dot menu and select the app there.
  2. Click Uninstall.

To top