Zentraler Informatikdienst

Managing OneDrive storage space

For:   students   employees

This user guide will help you find storage usage information and manage storage space in OneDrive.

Retrieving storage space information

Via the Microsoft portal

  1. Log in to the  Microsoft portal  with your Microsoft account at the University of Vienna.
  2. Click on Apps in the left navigation bar and there on the OneDrive tile.
  3. Click on the cogwheel symbol in the top right-hand corner and select OneDrive setting.
  4. In the left navigation bar, click More Settings and then, at the very bottom, Storage Metrics.
  5. At the top right you will see information about your available and free storage space in OneDrive.

Via the desktop app

  1. Go to the OneDrive app. To do this, open an Explorer window and select your Microsoft 365 folder of the University of Vienna in the left navigation bar.
  2. Right-click on the folder and select Settings in the OneDrive tab from the menu. If the menu item is not displayed, click on Show more options.
  3. The Synchronise and Save window opens. At the bottom left you will see information about your available and free storage space in OneDrive.

Releasing storage space

Use the information on the Microsoft web pages Delete files or folders in OneDrive.

Downloading data

Use the information on the Microsoft web pages Download files and folders from OneDrive or SharePoint.

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