Zentraler Informatikdienst

Ordering a DeepL account for employees

For:   employees

This user guide will help you order a DeepL account for the University of Vienna via the self-service portal.

  1. Access the self-service portal (via Uni data network/VPN) with u\UserID and password
  2. Select Catalogue – User accounts – DeepL account – Order
  3. Activate DeepL via the DeepL website
  4. Log in –Continue with SSO – Company SSO domain – univie
  5. DeepL account of the University of Vienna:
    User name: UserID@univie.ac.at (example: doejami99@univie.ac.at)
    Password: the associated password

Detailed user guide

  1. Access the self-service portal (via Uni data network/VPN). Log in with your u:account in the format u\UserID and password.
  2. Click on Catalog in the menu on the left and then on Accounts.
  3. Select DeepL account and order the product.
  4. Once the order has been approved, a DeepL account with a personal license is created.
  5. Your DeepL account of the University of Vienna is:

    User name: UserID@univie.ac.at (example: doejami99@univie.ac.at)
    Password: the associated password
  6. Activate DeepL by opening the DeepL website.
  7. Click Log in at the top right and then Continue with SSO.
  8. Enter univie in the field Company SSO domain and click Continue.
  9. You will be redirected to the University of Vienna login page. Enter your user name.
  10. Note: The registration process is analogous to that for Microsoft 365, including the required multi-factor authentication.
  11. Please note that for professional purposes you may only use the Pro version provided by the University of Vienna. Only with this account you can use the software in compliance with data protection laws.

    Click on the initials field in the top right corner of the DeepL website to check whether you are logged in correctly. If you are logged in correctly, a green field with the label Pro will appear in the DeepL Übersetzer (Translator, in German) and DeepL Write fields.
  12. Read the Terms of Use (in German) and make sure you are always signed in when using DeepL.

Notes

For information on how to use and install desktop apps, please visit the DeepL websites. 

DeepL offers live training sessions to learn and deepen your knowledge of important functions of the software. You can find an overview of the training sessions and register directly on the DeepL website.

Since the Microsoft Store is not available at the University of Vienna, the DeepL add-ins for Microsoft 365 cannot be provided. Other technical options for integrating the add-ins into Microsoft 365 are also not feasible at the University of Vienna.

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