Zentraler Informatikdienst

Sharing files and folders in u:cloud

For:  students    employees

This user guide helps you to share files and folders in u:cloud.

Sharing with external persons

  1. Open the u:cloud website.
  2. Click on the person icon to the right of a file or folder to share it.

Click on the plus symbol + to the right of the entry Create public link with permissions.

A green tick appears to indicate that a link has been created. Then click on the copy icon to copy the link.

Click on the blue text (View only) under the Share link entry to adjust the permissions.

Click on the 3 horizontal dots ⋯ and then on Customize link to make further settings or to unshare.

Under Advanced settings, you can, for example:

  • Enter a name for the public link in the Share label field
  • Set a password
  • Set an expiration date
  • Clear the link via Delete share
  • If you activate the Custom permissions checkbox, you can assign detailed permissions. If necessary, scroll down to do this.

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Sharing with employees and students

You can share files and folders directly in u:cloud with other employees and students at the University of Vienna.

  1. Open the u:cloud website.
  2. Click on the person icon to the right of a file or folder to share it.

In the Internal shares section, enter the u:account UserID (example: doejamie99) of the person with whom you want to share the file or folder. The system will then display one or more users. Select the desired person.

Specify which permissions the person receives. Under Advanced settings, you can:

  • Set an expiration date
  • Allow download and sync: Allow downloading of folders and files (this option is enabled by default)
  • Send a note to recipient: Send an e-mail notification to the person with whom something has been shared
  • Custom permissions: If you select the checkbox, you can assign detailed permissions. Scroll down if necessary.

Click on the 3 horizontal dots ⋯ to the right of the person's name to

  • access or adjust the settings
  • or delete the share.

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Sharing with other Nextcloud or ownCloud users

You can also share files and folders with users at other universities who have an account with an Owncloud or Nextcloud instance.

  1. Open the u:cloud website.
  2. Click on the person icon to the right of a file or folder to share it.

In the External shares section, enter the Federated Cloud ID of the person with whom you want to share the file or folder.

Note

Users can find their Federated Cloud ID in the web portal of their cloud service:

  1. Open the Settings by clicking on your profile picture in the top right corner.
  2. Click on the Sharing entry in the menu on the left.
  3. Make a note of your Federated Cloud ID.

Specify which permissions the person receives. Under Advanced settings, you can:

  • Set an expiration date
  • Allow download and sync: Allow downloading of folders and files (this option is enabled by default)
  • Send a note to recipient: Send an e-mail notification to the person with whom something has been shared
  • Custom permissions: If you select the checkbox, you can assign detailed permissions. If necessary, scroll down to do this.

Click on the 3 horizontal dots ⋯ to the right of the Federated Cloud ID to

  • access or adjust the settings
  • or delete the share.

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