Zentraler Informatikdienst

Editing u:cloud documents with ONLYOFFICE

For:  students    employees

This user guide will help you create documents via ONLYOFFICE in u:cloud and edit them simultaneously with others.

Creating documents

  1. Open the u:cloud website.
  2. In the browser window, click on the button + New.
  3. Create a New Document.

Opening documents

  1. Click on the 3 horizontal dots ⋯ to the right of a document and select the option Open in ONLYOFFICE.
  2. You can now edit the document.
    If you share the document with other users, you can edit it with several people at the same time.

Notes

ONLYOFFICE supports the formats DOC, DOCX, ODT, TXT, PDF, and HTML.

In PDF documents, only markings can be made; text or image changes are not possible.

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Editing documents simultaneously

To edit a document in ONLYOFFICE together with other people at the same time, you need to share it with them.

To do this, click on the person icon to the right of a document. You have two options for sharing the document:

  • Personally: Share the document with one person.
    To do this, you must Allow editing for that person. Use the user guide Sharing files and folders.
  • Via link: Create a link and share it.
    You must Allow editing. To do this, use the user guide Sharing files and folders.
    When you click on the link, it may take a few seconds for the document to open in ONLYOFFICE.

Saving documents

In order for a document to be saved in u:cloud, all editors must first close it. Click on the x icon ✕ in the top right corner to close a document in ONLYOFFICE.

Note

You can only edit documents together and in real time with other people in the u:cloud. Once you have downloaded the document, changes to the document can no longer be made collaboratively.

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