Zentraler Informatikdienst

Registration and administration

For:  employees

This user guide helps employees to register their courses and custom series for the u:stream service.

You can set up any number of custom series independently of courses, even if you are not involved in any courses as an employee.

This user guide also helps you to manage the settings for your series:

Login

  1. Open the u:stream web interface.
  2. Click My Series.
  3. You will be automatically redirected to the Weblogin of the University of Vienna. Log in with the UserID of your u:account (example: doejamie99) and the corresponding password.

Granting approval

When you register with u:stream for the first time:

  1. Tick the checkbox I have read the terms of use and agree to adhere to them. Click Next.
  2. Tick the checkbox I have read the declarations and agree to adhere to them. Click Next.
  3. Click Submit.

Registering a course for u:stream

1. Registering new series

  1. You can log in and manage your course(s) for u:stream in the left menu item My Series.
    The overview of all already registered series can be found here, separated into series for courses and custom series. If nothing has been registered to u:stream yet, the list is empty. 
    The current semester is always preselected as the filter.
  2. Click Register new series.

2. Selecting course

All courses for which you are registered as teacher or tutor in the Campus Management System i3v are now displayed under Available series. Select the desired course.

Note

In addition to yourself, other lecturers and tutors who are registered for the course in i3v may also register it with u:stream. Your course may therefore already appear as registered.

3. Setting language and subtitles

Title and Term are automatically taken from the course data. You can also make the following settings:

  • Language of the course: Select the language in which the course is held.
  • Automatic subtitles: The Web Accessibility Act stipulates that on-demand videos must be subtitled as completely as possible for accessibility purposes. Therefore, automatic subtitling is enabled by default.
  • Translate subtitles (English): Select this option to translate the original language into English subtitles. Deselect it to stop the translation.
    This feature is only available if subtitling is enabled and the original language is not English.

Note

The subtitles are generated automatically using artificial intelligence. While high quality is aimed for, error or inaccuracies cannot be ruled out. 

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Registering a custom series for u:stream

1. Registering new series

  1. Click Register new series.
  2. Select Add custom series.

2. Entering details

Enter the details:

  • Title of the series
  • Contributors to the series
  • Term to which the series is assigned: Specify a specific term or create a series without a term assignment.
  • Language of the custom series: Select the language in which the series will be conducted.
  • Automatic subtitles: The Web Accessibility Act stipulates that on-demand videos must be subtitled as completely as possible for accessibility purposes. Automatic subtitling is therefore enabled by default.
  • Translate subtitles (English): Select this option to translate the original language into English subtitles. Deselect it to stop the translation.
    This feature is only available if subtitling is enabled and the original language is not English.

Note

The subtitles are generated automatically using artificial intelligence. While high quality is aimed for, error or inaccuracies cannot be ruled out. 

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Managing series for u:stream

  1. Select the semester from the drop-down. Be aware that custom series can also be registered without specifying a semester.
  2. Select the series for the course or the custom series.
  3. Detailed information about the series is displayed next to the list.
  4. Click Edit series.

Adding authorised users

You can authorise additional persons to use u:stream in a series.

1. Viewing authorised users

Under Permitted, you will see a list of all persons who are authorised to use u:stream in this series.

  • For courses, other teachers and tutors who are registered for the course in i3v are also automatically authorised. These persons are marked with an info icon; you cannot withdraw their permissions.
  • In the case of custom series, only you are authorised initially.

2. Adding and removing users

  1. Enter the name or u:account UserID of the person in the search box above the list
  2. Select the desired person.
  3. To withdraw permission of such an additionally permitted person, click the X icon next to their name. 

You cannot yourself authorise employees who are registered in i3v as administrators for the course, or persons with a u:account for guests, to carry out livestreams or recordings. In this case, please contact u:stream support.

Managing access rights

You can set who is allowed to access the videos in a series.

1. Selecting an option

  1. Select the Access tab to set the desired settings.
  2. Select one of the options:
    • Public: Anyone who knows the link can access livestreams and recordings of the series.
    • Moodle course: Livestreams and recordings of the series can only be accessed by those who are enrolled as participants in the Moodle course or have permissions in the u:stream series.

Note

Please do not change this setting if videos of the series are currently being processed.

2. Linking series in Moodle

If you select the Moodle course option, you must define which Moodle course(s) should be enabled for access:

  1. Go to your Moodle course.
  2. Open u:stream video and link the u:stream series to the course, see user guide Linking u:stream series in Moodle.
  3. You can do this in several Moodle courses if you want students from different courses to have access to the streams of a series.

Note

If you have already registered the u:stream series directly in Moodle via u:stream videos, you do not need to link them again.

3. Viewing links

If you want to know which Moodle courses are linked to a particular series, you can view this directly in u:stream:

  1. Click Permissions in the detailed information.
  2. You will see an entry under Name that reads Lehr./Sachb./Tut. aus Moodle-Kurs mit der ID:, followed your Moodle course ID.

To access the course in Moodle:

  • replace the xxxxxx with your course ID at the following link: https://moodle.univie.ac.at/course/view.php?id=xxxxxx
  • enter any course and then change the ID in the URL given in the browser

Managing subtitle settings

Note

Existing recordings/videos are not automatically affected by the changes made here.

You can change the language and subtitle settings you specified when registering a u:stream series at a later date:

  1. Click Edit series in the detailed information for a series.
  2. Select the Subtitles tab.

You can configure the following settings:

  • Language of the series: Select the language in which the series will be broadcast.
  • Automatic subtitles: The Web Accessibility Act stipulates that on-demand videos must be subtitled as completely as possible for accessibility reasons. Automatic subtitling is therefore enabled by default.
  • Translate subtitles (English): Select this option to translate the original language into English subtitles. Deselect it to stop the translation.
    This feature is only available if subtitling is enabled and the original language is not English.

Click Save to apply your changes.

Link to online livestream and series ID

In the detailed information section for the series you will also find:

  • series ID: This allows you to publish all recordings of a course series in a Moodle course in the u:stream activity, see user guide Publishing a recording.
  • URL (link) to the online livestream: Copy this link and post it to your Moodle course (or anywhere else) to allow students to access the online livestream, see user guide Preparing a livestream.

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